Job Description
Description
This is an onsite position at our Facility in Ferndale, WA.
This is a part-time position working 20–30 hours per week, Monday through Friday. The specific daily schedule is flexible and can be tailored to the individual hired, with work hours falling between 8:00 a.m. and 3:00 p.m.
SUMMARY
The Reception & Administrative Coordinator serves as the first point of contact for visitors, guests, and vendors while providing essential administrative and event support to ensure smooth day-to-day office operations. This role partners closely with the Executive Assistant to support organizational priorities.
The ideal candidate is professional, organized, service-oriented, and able to effectively manage a variety of tasks.
PRIMARY RESPONSIBILITIES
Reception & Front Desk
Serve as the primary point of contact for visitors, guests, and vendors.
Answer and direct incoming calls and manage the general email inbox.
Process incoming and outgoing mail and packages.
Coordinate visitor check-ins and conference room scheduling.
Maintain a clean, organized reception area and ensure office supplies are stocked.
Event Coordination Support
Assist with planning and executing company events, including monthly activities and the annual holiday party.
Support event logistics and vendor communications including invitations, scheduling, catering, rentals, setup and cleanup.
Maintain event timelines, checklists, and records to ensure organized and successful event execution.
Office & Administrative Support
Provide administrative support for daily office operations.
Assist with scheduling, document preparation, and data entry.
Coordinate with building and facility contacts as needed.
Partner with the Executive Assistant on delegated projects and administrative tasks.
Requirements
KNOWLEDGE AND SKILL REQUIREMENTS
Ability to maintain professionalism, confidentiality, and a customer-service-oriented approach
Ability to work independently while collaborating effectively with team members across the organization.
Strong verbal and written communication skills.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, and Teams).
Excellent organizational and time-management skills with strong attention to detail.
EDUCATION AND EXPERIENCE
High school diploma or equivalent required; additional administrative or business coursework preferred.
Minimum of 1-2 years of experience in a reception, administrative, office support, or customer service role.
WORKING CONDITIONS
This position is based in the reception area of a manufacturing facility and involves working independently for much of the day. The role requires regular interaction with employees and external contacts while maintaining a professional and welcoming office environment. Once or twice a year evening hour may be required to support company events and special functions.
Job Tags
Part time, Work at office, Monday to Friday, Flexible hours, Afternoon shift